Privacy Policy

LEGAL

Effective Date: September 17, 2026

Education Esports, LLC ("Education Esports," "we," "us," or "our") respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains how we collect, use, disclose, retain, and protect information through [WEBSITE URL], our forms, communications, educational resources, courses, pilot programs, consulting services, institutional certification activities, and related services.

By using our website or providing information to Education Esports, you acknowledge the practices described in this Privacy Policy.

1. WHO WE SERVE

Education Esports develops standards, educational resources, training, consulting services, assessment processes, and institutional certification programs for scholastic Esports.

Our services are primarily intended for schools, school districts, colleges, universities, technical institutions, administrators, educators, coaches, program staff, reviewers, subject-matter experts, partners, and other authorized adult representatives.

Our public website and general contact forms are not intended for children under 13 or for the submission of protected student records.

2. INFORMATION WE COLLECT

The information we collect depends on how you interact with Education Esports.

A. Contact and Professional Information

We may collect:

Name
Email address
Telephone number
Job title or professional role
School, district, institution, company, or organization
Mailing or business address
Information included in an inquiry, form, application, or message

B. Institutional and Program Information

When an institution seeks information, participates in a pilot, requests consulting or training, or applies for certification, we may collect information about:

The institution and its Esports program
Program leadership and responsible personnel
Program size, structure, locations, and student groups served
Titles, platforms, leagues, facilities, equipment, and technology
Program policies, procedures, controls, training, and operations
Academic, career, safety, accessibility, governance, staffing, competition, and improvement practices
Known program risks, incidents, corrective actions, or operational gaps
Certification scope, readiness, and assessment information

C. Certification and Assessment Evidence

During readiness reviews, pilot programs, assessments, or certification services, we may receive documents, records, interviews, observations, demonstrations, inventories, plans, training records, policies, procedures, program artifacts, outcome information, and other evidence supplied by participating institutions.

Institutions should provide only information that is necessary for the relevant service. Student information should be minimized and de-identified whenever reasonably possible.

Identifiable student records, sensitive personal information, health information, disciplinary information, account credentials, or other protected records must not be submitted through the website’s ordinary contact forms.

If identifiable student information is necessary for an authorized service, its handling may be governed by a separate written agreement, data protection addendum, confidentiality agreement, or institutional authorization.

D. Course, Training, and Event Information

If you participate in a course, workshop, training session, webinar, event, or professional-development program, we may collect:

Registration and attendance information
Course progress and completion records
Assessment responses or scores
Certificates or credentials earned
Feedback, survey responses, and evaluation information
Communications with instructors, facilitators, or participants

E. Payment and Transaction Information

If you purchase a service or pay an application, assessment, training, consulting, or certification fee, we may collect transaction details such as:

Billing name and address
Service purchased
Amount paid
Invoice and payment status
Transaction date and identifier

Payment-card information may be processed directly by a third-party payment provider. Education Esports may not receive or retain complete payment-card numbers.

F. Website and Technical Information

When you visit our website, we and our service providers may automatically collect:

Internet Protocol address
Browser and device information
Operating system
Approximate location derived from an IP address
Pages viewed
Links clicked
Referral source
Date, time, and duration of visits
Cookie and analytics information
Website performance and diagnostic information

G. Information From Other Sources

We may receive information from institutions, authorized representatives, professional partners, event organizers, publicly available sources, referral contacts, or service providers. We use this information only for legitimate business purposes and as permitted by applicable law.

HOW WE USE INFORMATION

We may use information to:

Respond to inquiries and communicate with you
Evaluate requests for services
Provide training, consulting, educational resources, and professional development
Operate pilot programs and research or validation activities
Review institutional readiness
Establish the scope of an assessment or certification review
Conduct evidence review, interviews, verification, scoring, and corrective-action processes
Make, document, and communicate certification-related decisions
Issue and manage approved certificates, credentials, or certification marks
Monitor certification status, renewal, suspension, withdrawal, or material changes
Maintain reviewer independence and manage potential conflicts of interest
Process payments, invoices, registrations, and agreements
Administer courses, assessments, events, and completion records
Improve our standards, resources, services, website, and assessment methods
Conduct quality assurance, internal review, benchmarking, and program evaluation
Maintain the security and integrity of our website and services
Prevent fraud, misuse, misrepresentation, and unauthorized credential claims
Meet legal, regulatory, contractual, insurance, and recordkeeping obligations
Protect students, participating institutions, Education Esports, and other parties

We may use aggregated or de-identified information for research, benchmarking, service improvement, educational materials, and reporting. We will not intentionally identify a student or participating institution in public materials without appropriate authorization.

3. STUDENT INFORMATION AND EDUCATION RECORDS

Education Esports primarily works with institutions and authorized adults rather than directly with students through its public website.

Participating institutions are responsible for determining whether they have the authority to provide information to Education Esports and for complying with their own policies and applicable student-privacy requirements.

When student-related information is relevant to an assessment:

We seek the minimum amount reasonably necessary
We encourage institutions to remove direct student identifiers
We may review representative samples rather than complete student records
We restrict access to authorized personnel and reviewers
We use the information only for the authorized service, quality assurance, appeal, oversight, or related contractual purposes
We do not use student information for targeted advertising
We do not sell student information

Nothing in this Privacy Policy authorizes an institution or individual to provide information that it is not legally or contractually permitted to disclose.

4. CHILDREN’S PRIVACY

Our public website, institutional certification services, and general business services are not directed to children under 13.

We do not knowingly collect personal information directly from children under 13 through the public website. If we learn that a child under 13 has provided personal information through a public form without appropriate authorization, we will take reasonable steps to delete it.

Parents, guardians, students, and institutions may contact us at [CONTACT EMAIL] with questions or concerns involving a minor’s information.

5. COOKIES AND ANALYTICS

Our website may use essential cookies that are necessary for security, functionality, accessibility, and website operation.

With visitor consent where required, we may also use functional, analytics, or marketing technologies to understand website traffic, improve performance, measure engagement, and evaluate communications.

Our website is hosted through Wix, which may process technical, usage, form, and cookie information when providing hosting, security, analytics, and website functionality.

You may manage available cookie choices through the cookie-consent banner or privacy control displayed on our website. Disabling certain cookies may affect website functionality or the accuracy of analytics.

6. HOW WE DISCLOSE INFORMATION

We may disclose information to:

A. Service Providers

We may use service providers for website hosting, forms, analytics, communications, email delivery, cloud storage, document management, scheduling, payment processing, course delivery, customer management, security, and administrative support.

These providers may access information only as necessary to perform services for us and subject to their applicable agreements and privacy obligations.

B. Reviewers and Subject-Matter Experts

Authorized reviewers, certification decision-makers, consultants, or subject-matter experts may receive access to information necessary to perform an assessment, validate a standard, review an appeal, support quality assurance, or provide an authorized service.

C. Participating Institutions

We may share reports, findings, communications, records, and decisions with the institution or authorized representatives connected to the relevant service.

D. Professional Advisers

We may disclose information to attorneys, accountants, auditors, insurers, or other professional advisers when reasonably necessary.

E. Legal and Safety Purposes

We may disclose information when reasonably necessary to:

Comply with law, regulation, subpoena, court order, or lawful government request
Enforce an agreement or protect legal rights
Investigate fraud, falsification, credential misuse, or security incidents
Address a credible threat to student safety or another person’s safety
Protect the rights, property, security, or integrity of Education Esports or others

F. Business Transactions

Information may be disclosed in connection with a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction, subject to appropriate safeguards.

7. SALE AND ADVERTISING USE OF PERSONAL INFORMATION

Education Esports does not sell personal information for money.

We do not use identifiable student information for targeted advertising or permit third parties to use student information for their own advertising purposes.

If our use of advertising or analytics technology changes in a way that creates additional legal rights, we will update this Privacy Policy and provide any required choices.

8. DATA RETENTION

We retain information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including:

Providing requested services
Maintaining certification and renewal records
Documenting findings, corrective actions, decisions, and appeals
Meeting contractual, legal, tax, accounting, insurance, and quality-assurance obligations
Resolving disputes
Preventing fraud, misrepresentation, and credential misuse
Protecting student welfare and institutional integrity

Retention periods may vary according to the type of information, the sensitivity of the information, the applicable agreement, and the status of an institution’s certification or participation.

When information is no longer reasonably required, we may delete, anonymize, or securely dispose of it.

9. INFORMATION SECURITY

We use reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, loss, misuse, alteration, or disclosure.

No website, transmission method, storage system, or security measure is completely secure. Accordingly, we cannot guarantee absolute security.

Users and participating institutions are responsible for using approved submission methods and for not transmitting passwords, unnecessary student identifiers, sensitive records, or confidential evidence through ordinary website forms or unsecured email.

10. YOUR PRIVACY RIGHTS

Depending on where you live and the law that applies, you may have the right to:

Request access to personal information we maintain about you
Request correction of inaccurate information
Request deletion of certain information
Request a copy of certain information
Object to or restrict certain processing
Withdraw consent where processing is based on consent
Opt out of certain advertising, sale, or sharing practices
Appeal a decision concerning a privacy request
Receive information without unlawful discrimination for exercising a privacy right

To submit a request, contact [CONTACT EMAIL].

We may need to verify your identity and authority before completing a request. Certain information may be retained when required by law, contract, certification integrity, fraud prevention, safety, dispute resolution, or another permitted purpose.

Authorized agents may submit requests where applicable, subject to verification.

11. THIRD-PARTY LINKS AND SERVICES

Our website or materials may link to third-party websites, platforms, publishers, leagues, technology providers, event services, educational resources, or ticketing and registration services.

Education Esports does not control the privacy practices of independent third parties. You should review their privacy policies before providing information.

12. INTERNATIONAL VISITORS

Education Esports is based in the United States. If you access our services from another country, your information may be processed in the United States or other locations where our service providers operate.

Where required, we will use appropriate measures for international transfers and honor applicable privacy rights.

13. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy to reflect changes in our services, technology, practices, certification activities, or legal obligations.

The updated policy will be posted with a revised effective date. Material changes may also be communicated through the website, email, an institutional contact, or another appropriate method.

14. CONTACT US

Questions, concerns, and privacy requests may be sent to:

Education Esports, LLC
Email: information@educationesports.com
Mailing Address: 2027 Willow St, San Diego, 92106
Website: educationesports.com